The importance of obtaining, managing, reviewing and understanding electronic documents is critical.
SALIX’s Image Services division provides expertise in all these areas and more. Whether it is scanning large volumes of paper, creating full-text searchable databases (OCR), or performing various methods of image file conversion, we have almost 20 years of experience in this area and we can help.
Iron Mountain, the world’s largest paper storage company, named SALIX its regional scanning partner in 2006. This designation followed a 3 month due diligence process that included evaluating other leading imaging companies in the region. We have the process, procedures, and people in place to securely and appropriately handle sensitive information while accurately managing any size imaging project.
There are a multitude of reasons why document imaging is a good idea. First and foremost is security. Paper records can get misplaced, damaged or even destroyed. Electronic records, on the other hand, can be easily backed up, protected by password and tracked to see who accessed them and at what time. Bates numbering and confidentiality endorsements can also be added for an additional level of security and accountability.
Storage, accessibility, and portability are also good reasons for converting your documents to image. No longer do you need to waste valuable office space to house boxes and boxes of records. Electronic records can exist comfortably on your network or on a small, easy-to- store external drive. Pre-approved individuals can access the files from any computer, at any time. And the files can be sent via email or cloud to requesting parties with just a few clicks of the mouse.
Finally, there are more and more regulations that are actually requiring electronic records. Whether it’s legal, medical, educational or even small business, the scope of compliance has touched nearly every sector of every industry. Failure to comply with these laws can put your business or court case in a very precarious position. Fines, sanctions, and even unfavorable judgments are regularly handed out to individuals and entities that do not adhere to the new electronic rules of order.
So as you can see, there are many reasons why you should consider imaging your records. SALIX is the region’s leader in comprehensive document imaging services and is fully-equipped to handle any imaging request. Some of the services we provide are: