In today’s legal environment, the number of documents being imaged is increasing exponentially — and with good reason. As many legal professionals have already discovered, the advantages to having your documents in an electronic format are immeasurable. Electronic documents are quicker to review, take up less space and are much easier to send to other parties. At SALIX, our production team can meet any and all of your electronic processing requirements, regardless of the size. Our experienced staff and rigorous quality control procedures ensure that only the best results will be achieved.
When you scan your files you are creating an instant database of the documents. Your files are now literally at your fingertips, just a few clicks away. With advanced indexing and searching capabilities, the speed and accuracy at which documents can be retrieved and reviewed are significantly increased. File folders, document breaks and other binding elements can also be represented, thus maintaining the essential integrity of the original files.
The documents are first prepared by removing any binding elements, including staples, paperclips and rubberbands. Special slipsheets are inserted at the binding element breaks. These slipsheets indicate the type of binding element that was removed, ensuring that it is replaced correctly when the documents are reassembled.
Next, the documents are scanned by our imaging experts. Attention is paid to every detail. Page orientation, double-sided originals and contrast issues are just a few of the concerns at this stage in the process. In addition, special care is taken with originals that are fragile or already damaged.
Once the documents have been scanned, another team member will check the scans against the originals on a page-by-page basis. Again, careful consideration is given to contrast issues as well as any possible loss of information due to cut-offs or skewing.
The final step in the process is the reassembly of the originals. Using the slipsheet indicators, the originals are able to be rebound in the exact same fashion as which they were received.
Now that your documents have been converted to electronic images, there are a multitude of options at your disposal. The images can be put on CDs or DVDs, stored on an external hard drive or even uploaded to a password-protected site where you can review them remotely. Documents can be readily emailed to your colleagues as well as opposing counsels. Bates numbering can be directly applied to the images. We can also provide you with the necessary load files required by your electronic review program. Summation, Concordance and Ringtail are just a few of the programs we regularly work with. As you can see, your flexibility increases dramatically once you have your documents in an electronic format.
There are a number of other technologies we offer that will enhance your imaging experience.Some of these options include:
OCR, or Optical Character Recognition, is a process that converts the text of an imaged document into a format that is readable (and thus searchable) by your computer. OCR can greatly reduce the amount of time involved in the review of your data. By allowing the computer to automatically scan your documents for names, dates or other important keywords, you can spend your valuable time handling the more intellectually-involved portions of the review.
Coding is a process in which certain information about a document is documented and keyed in by one of our team members. This information can include a multitude of different fields. Some of the more common coding information may consist of: document author, recipient, date of creation or even reference. Additionally, we are able to capture and code your file folder headings, tabs or any other information that you have a need for. Once this information has been captured, organizing and searching become almost effortless.
If you have a need for printed copies of your images, SALIX can help you with that too. We can print directly from your discs and assemble your prints however you’d like them. Black and white, color, in binders or just slipsheeted — our high-capacity printers are fully-equipped to handle all of your digital printing needs.